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NewFormat AB

PDF standards make the world work

Our solutions are based on
tested, reliable, and highly accessible software solutions.

NewFormat is Appointed Reseller and Solution Partner in
Nordic (Sweden, Denmark, Finland, Iceland, Norway)
Baltic Region (Estonia, Latvia, Lithuania)
of leading CommonLook PDF technology
from NetCentric Technologies Inc., USA.

NetCentric Technologies - CommonLook - Company Logo

PDF Accessibility: Problem Solved

Solutions for Compliance with Accessibility Standards:
ISO 14289-1 (PDF/UA),
W3C/WCAG 2.0/2.1,
U.S. Section 508 and U.S. HHS

Accessibility - Icon

Accessible PDF

A fully PDF/UA compliant PDF can be just as
accessible as a WCAG compliant website

Creates accessible PDF files that complies to
PDF/UA, WCAG 2.0/2.1, U.S. Section 508, and U.S. HHS

Software and professional services helping organizations
achieve compliance with document accessibility standards,
including ISO 14289-1 (PDF/UA),
W3C/Web Content Accessibility Guidelines 2.0/2.1 (WCAG 2.0/2.1),
U.S. Section 508, and the U.S. Department of Health and Human Services (HHS).

International Accessibility Standards: ISO PDF/UA, W3C WCAG 2.0/2.1, Section 508 USA, HHS USA - Icon Banner

Covering the entire document lifecycle,
these tools and services are recognized as
the leading solution for PDF compliance.

Our Capacity: 10,000+ PDF pages remediated daily.
Proven processes and technology drive on-time delivery of accessible PDF,
even with large volumes.

We help you to avoid litigation risks by ensuring documents are
accessible for everyone, including users with disabilities,
and prior to distribution.

We empower authors and testers to ensure PDF documents
comply with current accessibility standards requirements.

We help you to reduce time and cut compliance costs,
while boosting accuracy, throughout the document production cycle.

CommonLook Introduction and Value Proposition (2:06)

Digital documents are everywhere.
CommonLook makes them accessible for everyone.
That’s all we do.

How Accessible PDF works

NetCentric Technologies - CommonLook Document Accessibility Primer - How Accessible PDF Works - Picture

(Click on the picture)

    A PDF file consists of a collection of objects (text, images, drawing lins, forms, etc)
    that together make up the content (physical view).
    Adding accessibility means organizing the content within structural information that
    establish the semantics of the content (heading, paragraph, list, table, figure, etc.),
    as well as the content reading order.

    This structural information is called the Tags Tree (Tag View).
    A screen reader (e.g. JAWS, VIP PDF-Reader, NVDA), uses the tags view to
    determine the reading order and provide semantic information to the user.

    See more details in this white paper:

How are PDFs Made Accessible?

    As a first step, PDFs must have tags for assistive technologies (AT) used by
    people with disabilities to be able to detect the content within the PDF
    - without tags there is nothing for AT to read!

    Tagging involves adding structural information about elements, such as
    headings, paragraphs, lists and tables to PDFs so that they can be
    read and navigated accurately and efficiently by people with disabilities.

    CommonLook software and remediation services address every stage of
    the document lifecycle, quickly and cost-effectively;
    from interactive conversion of single files to files automatically
    generated as accessible PDF from live data/databases.

What are the Factors that Affect the Cost to Make Accessible PDF?

    Think about the variety of pages in the world; the variety of possible PDF pages.
    Variety means complexity.

    Some PDFs are no more than simple paragraphs of text generated from a Word file.
    But others are newsletters, or include scientific equations, or invoices.
    Some are magazine layouts, or scanned pages.
    Not all documents are simple vanilla paragraphs of text, and not all PDFs are
    created equal or according to valid PDF standards.

    We actually mean two different things by “complexity”:

    • The physical structure of the PDF document.
      Is it a well-made, well-tagged, PDF file,
      or is the content internally disorganized and unstructured?
      Are the pages from an electronic source such as Quark, InDesign, MS Office,...?
      Are they scanned pages?

    • The logical structure of the document.
      Does it contain lots of footnotes, images without alternative text,
      complex tables or forms?

    The cost depends on the complexity of a PDF document's physical and logical structure.

    We handle all PDF content in whatever form.
    Our experts make sure that every aspect of PDF content
    handling is addressed, from artifacts to z-order.
    Comprehensive, fully documented results are delivered
    through our structured methodology and technology.

CommonLook’s Five-Phase Accessibility Program

NetCentric Technologies, CommonLook’s Five-Phase Accessibility Program - Picture

(Click on the picture)

    CommonLook Tools, Support, and Five-Phase Accessibility Program
    Assure Best Use of Customer Investment in Accessible PDF.

    CommonLook provides a complete set of software tools designed
    to be part of an overall document accessibility program.

    These tools combined with implementation, installation and support,
    fit into a comprehensive Five-Phase Accessibility Program that delivers
    accessibility compliance when used as designed.

    The Five-Phase Accessibility Program:

    • Phase 1 - Assessment & Planning

    • Phase 2 - Remediate Existing Content

    • Phase 3 - Integrate Accessibility into Document Development and Testing Process

    • Phase 4 – Training

    • Phase 5 - Assess and Monitor for Compliance

Achieving Fully Accessible and Compliant PDF Documents

NetCentric Technologies, CommonLook - 8 Steps to PDF Accessibility - Picture

(Click on the picture)

    See more details in this white paper:

    How to Prepare for Accessible PDF - On Your Own or As A Service, or Both

    To prepare of a few or limited number of PDF documents for universal accessibility
    can be daunting task, although possible to accomplish.

    But, what do you do if you are responsible for thousands of PDFs?
    You may not necessarily know where they all are, or you may not have
    the time and resources to check your files one at a time.

    With vast numbers of enterprise PDF documents stored on websites,
    networks, and computers, organizations are challenged with keeping tabs
    on accessibility standards compliance.

    Should you prepare the files on your own using a software tool,
    or should you hire an external resource to prepare the files as a service?

    The Hybrid Solution:
    When to use Software Tools and Training, or Services, or Both ?

NetCentric Technologies, CommonLook - The Hybrid Solution - Software and Training, or Services, or Both - Picture

(Click on the picture)

    • Remediate Files on Your Own - Use Recognized Software Tools and Training:

      • If document holdings are known, ample time and internal resources exist,
        and understands how to reach compliance with accessibility standards:

        • There are a variety of tools available

        • There is a learning curve (as with all software)!

      • Use CommonLook industry-leading software tools to create, remediate,
        and manage accessible PDF documents and Microsoft documents,
        with less effort than ever before.


    • As a Service / The Easy Way - Use Assessment and Remediation Services:

      • To discover documents, and then test them, if their locations are unknown.

      • To assess and remediate documents, when number, and
        location of PDF s on networks, are known.

      • Use CommonLook Accessible PDF as a Service:
      • Our verification and remediation services provide an accurate, comprehensive,
        and cost-effective way to achieve standards compliance for public-facing,
        popular, or large volumes of PDF documents and forms.

        Start your verification and remediation project right away
        - outsource the job to our services and experts for accessible PDF:

        • We follow a proven methodology every step of the way to achieve
          PDF/UA, WCAG 2.0/2.1, U.S. Section 508, or U.S. HHS compliance
          in budget and on-time.

        • Get surprisingly fast delivery, even on high volumes,
          for accessibility verification, correction, and testing of
          PDF documents and forms.

        • Achieve the highest standards of accuracy and quality;
          - receive a compliance certificate for each remediated document.

        • Know your compliance project scope and costs up front;
          - conduct a rapid assessment of the accessibility status of your PDF content.


    • Use the Hybrid Solution - The CommonLook Difference:

      • The "hybrid" solution provides Accessible PDF as a Service for the short-term,
        as well as software tools and training as the long-term solution:

        • Urgent Documents: Remediation Services.
        • Send us your documents and we will make them 100% accessible:
          Send --> Quote --> Make 100% Accessible --> Full Compliance Report = Done!

        • Long Term Solution: Software and Training.
        • Commonlook software provides the ability to remediate documents
          inhouse while making available state of the art training programs to
          meet any companies budgets.


Software and Services for Accessible PDF

Software and services for Accessible PDF

NetCentric Technologies - CommonLook PDF Validator - Logo

Free PDF Accessibility Checker
Plug-in to Adobe Acrobat

NetCentric Technologies - CommonLook Office - Logo

Creates Accessible PDF
from within
MS Word & PowerPoint
Plug-in to Microsoft Office

NetCentric Technologies - CommonLook PDF - Logo

Accessibility / Remediation
Create Accessible PDF
from within Adobe Acrobat

NetCentric Technologies - CommonLook Clarity - Logo

PDF Accessibility
Monitor and Tracker

NetCentric Technologies - CommonLook Dynamic - Logo

Generate Accessible PDF
from Live Data/Databases

NetCentric Technologies - CommonLook Training - Logo

Hands-on Training

NetCentric Technologies - CommonLook Service - Logo

PDF Remediation Service

NetCentric Technologies - CommonLook Campus101 - Logo

Document Accessibility Solution
for Higher Education

(Click on any logo above for more detailed product information)

webinars / video recordings, tutorials, demonstrations, trainings

Webinars / Video recordings - Icon

Video Demonstrations of CommonLook Software - Popup-window

Reserve online-demonstration of CommonLook Software Tools

When you request a demo, we can offer a test scan of your site,
find your PDFs and test them for accessibility (or potential issues),
and show where your organization stands regarding PDF accessibility.
We will provide recommendations on needed actions to ensure your
organization's PDF documents always stay accessible for everyone.

CommonLook Training

WCAG 2.1 and PDF Accessibility

NetCentric Technologies / CommonLook - WCAG 2.1 and PDF Accessibility - Picture

What’s new in WCAG 2.1 and how CommonLook is supporting WCAG 2.1.

    Web Content Accessibility Guidelines / WCAG focuses on helping
    users with disabilities to access digital information and services.

    In June 2018 the WCAG 2.1 standard was released.
    It wasn’t intended to replace WCAG 2.0 and WCAG 2.0 is still valid.

    WCAG 2.1 builds on WCAG 2.0 and continues to improve the lives of the disabled.
    The primary focus for WCAG 2.1 was to improve web accessibility for people
    with disabilities who fit into one (or more) of the following three groups:

    • users with cognitive and/or learning disabilities

    • users with low vision and

    • disabled users of mobile devices

    An important thing to note about the two versions is that if a webpage
    (or, by extension, a PDF) passes at the WCAG 2.1AA level,
    then it will also pass WCAG 2.0AA.

    Learn more on WCAG 2.1 and CommonLook's support:

What is CommonLook Doing About WCAG 2.1?

    As a leading vendor of solutions for accessible PDF, CommonLook support WCAG 2.1.

    CommonLook PDF Validator and Commonlook PDF currently support
    testing against and remediating to the WCAG 2.1AA level.
    CommonLook Clarity provide full support for WCAG 2.1AA testing.

    In the near future,
    CommonLook Office will be supporting WCAG 2.1 for document authors.

For more information contact NewFormat

NewFormat AB
Smörblommegränd 14, SE-165 72 Hässelby (Stockholm), Sweden
tel:+46 (0)70 631 53 01

All content © copyright 2008-2024 NewFormat AB. All rights reserved.
All product names, trademarks and registered trademarks
are property of their respective owners.

NetCentric Technologies - CommonLook - Company Logo
CommonLook Software and Services Partner