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CommonLook
PDF Accessibility: Problem Solved

Solutions for Compliance with Accessibility Standards:
ISO 14289-1 (PDF/UA),
W3C/WCAG 2.0/2.1,
U.S. Section 508 and U.S. HHS


Our solutions are based on
tested, reliable, and highly accessible software solutions.

NewFormat is Appointed Reseller and Solution Partner in
Nordic (Sweden, Denmark, Finland, Iceland, Norway)
and
Baltic Region (Estonia, Latvia, Lithuania)
of leading CommonLook PDF technology
from NetCentric Technologies Inc., USA.




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Create and Convert Accessible PDF from MS Word and MS PowerPoint




CommonLook Office
Create Accessible PDFs directly from within Microsoft Office

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CommonLook Office simplifies the creation of accessible PDF documents
directly from Microsoft Word and PowerPoint sources.
It’s the perfect companion tool for content creators
who develop content using Microsoft Office.




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CommonLook
webinars / video recordings, tutorials, demonstrations, trainings

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Video Demonstrations of CommonLook Software

Reserve online-demonstration of CommonLook Office

CommonLook Training






Products


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Request Trial of CommonLook Office

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    CommonLook Office plugins enhances native accessibility
    capabilities and features of Microsoft Office

    CommonLook Office is an add-in to Microsoft Word and PowerPoint
    that enables organizations to ensure the creation of accessible PDF
    documents and forms without prior knowledge of accessibility.

    With CommonLook Office, content authors can immediately begin
    making high-quality accessible PDF files that conform to ISO PDF/UA,
    WCAG 2.0AA, U.S. Section 508, and/or U.S. HHS specifications.

    In the near future,
    CommonLook Office will be supporting WCAG 2.1 for document authors.

    CommonLook Office plugin enhances native capabilities and accessible PDF
    functionality of Microsoft Word (.doc & .docx) and PowerPoint (.ppt & .pptx),
    or Adobe Acrobat Portable Document Format (.pdf).


    Build Accessibility into Documents Early

    CommonLook Office enables authors to design documents with
    accessibility in mind, saving time and effort later in the process.
    A user simply inputs vital accessibility information,
    prior to producing the Portable Document Format (PDF) file.

    • An add-in for Microsoft Word and PowerPoint that is
      accessed in the toolbar of Microsoft Office and is intended
      to be used as part of the verification and creation of any
      document that will be saved as an accessible PDF.

      Word and PowerPoint source documents are also saved in a
      more accessible format by using CommonLook Office in
      the authoring process and following best practice for authoring.

    • Fast and intuitive
      - does not require prior knowledge of
      accessibility software or standards

    • Test and fix accessibility issues in the source file
      (Microsoft Word or PowerPoint)

    • Ensures maximum accessibility in new PDFs,
      at the lowest possible cost

    Create Accessible Documents Easily

    CommonLook Office is the most effective way to create
    accessible document standards-compliant PDF files directly
    out of Microsoft® Office (doc, docx, ppt & pptx) source files.

    Users are guided through the process of making accessible PDF documents
    that accurately comply with current standards for accessible documents:
    the ISO PDF/UA, WCAG 2.0AA, U.S. Section 508, and/or U.S. HHS.

    In the near future,
    CommonLook Office will be supporting WCAG 2.1 for document authors.

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    • Easy-to-use for new staff, yet powerful enough for advanced users

    • Exceeds the native accessible PDF functionality of
      Microsoft Word (doc & docx) and PowerPoint (.ppt & .pptx), or
      Adobe Acrobat Portable Document Format (.pdf)

    • Quickly identifies and helps fix accessibility compliance issues,
      automating most tasks

    • Achieve compliance at reduced costs by lowering
      the expense of accessibility repairs to existing documents

    How it Works?

    When CommonLook Office is launched and the user
    chooses the appropriate accessibility standard,
    the wizard then tests the document against that standard.

    Any issues, or potential issues, are brought to the user’s attention
    so that they can be addressed prior to PDF generation.
    After all of the concerns have been addressed and corrected,
    a tagged, accessible, compliant PDF is created.

    In addition, a report may be generated to certify that
    the PDF document has indeed passed all of the checkpoints
    relevant to the selected accessibility standard.


    Step-by-step-guide:

    1. Launch CommonLook Office from within Microsoft Word or PowerPoint

    2. Select the appropriate accessibility standard for compliance
      (e.g. PDF/UA, WCAG 2.0, HHS, or Section 508)

    3. Test and fix identified accessibility issue(s) a listed on the checkpoint

    4. Once all applicable checkpoints are complete,
      CommonLook Office converts from Microsoft Word or Powerpoint
      (.doc, .docx, .ppt or .pptx) to accessible PDF


    Key Features:

    Conversion of Microsoft Office Document to Accessible PDF

    • Support for Microsoft Word (.doc & .docx) and PowerPoint (.ppt & .pptx)

    • Easy to learn and use,
      with step-by-step guidance through the checkpoints

    • Create documents that conform to leading standards:
      PDF U/A, WCAG 2.0 AA, Section 508 or HHS

    • Content preparation checkpoints for most situations

    • Complete verification
      - detailed coverage of all conformance criteria for the chosen standard

    • Style mapping
      - manage style usage and mapping to PDF tags

    • Table formatting
      - manage simple, complex, and presentation tables

    • Upgraded user interface with improved checkpoints
      and all-new documentation


    Frequently Asked Questions

    • Will CommonLook Office change my files
      (.doc/.docx or .ppt/.pptx) in any way?
      • CommonLook Office modifies the document under
        the following circumstances in order to achieve more
        accessible MS Word and MS PowerPoint files:

        • Any Alternative text added to images is set to
          the corresponding Word or PowerPoint object.

        • The grouping (or ungrouping) of objects in
          CommonLook Office is committed to
          the Word or PowerPoint file.

      Note!:
      CommonLook Office does NOT automatically save the document
      to disk but performs the above modifications in memory.
      When the document is closed, Word or PowerPoint offers
      to save the document.


    • Will CommonLook Office make my
      MS Word or MS PowerPoint source file compliant?
      • CommonLook Office will make some accessibility changes
        to the source file, improving its accessibility.
        However, because there are inbuilt limitations in
        MS Word and MS PowerPoint, these files can not always
        be made 100% compliant.
        This is, in fact, one more reason to create a PDF
        - because PDFs can be made compliant!


    • If I check the No Textual Description Required checkbox for an image,
      what (if anything) does CommonLook Office do to my
      MS Word or MS PowerPoint file to record that choice?
      • CommonLook Office stores this information
        in a custom data section of the file


    • Does CommonLook Office work with PowerPoint slide notes?
      • No. CommonLook Office produces PDF documents
        from the MS PowerPoint slides alone

    Workstation System Requirements

    • Microsoft Windows 10, 8, 7, Vista or XP

    • Microsoft Office

    • Adobe Acrobat 6.0, 7.0, 8.0, 9.0, 10.0 (Acrobat X),
      11.0 (Acrobat XI), or Acrobat DC - Standard or Professional

    CommonLook Software Tools

    We also offer CommonLook industry-leading software tools
    to help automate the accessibility testing and remediation.

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For more information contact NewFormat


NewFormat AB
Smörblommegränd 14, SE-165 72 Hässelby (Stockholm), Sweden
tel:+46 (0)70 631 53 01

All content © copyright 2008-2019 NewFormat AB. All rights reserved.


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CommonLook Software and Services Partner