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NewFormat AB

Standards make the world work

Our solutions are based on
tested, reliable, and highly accessible hardware och software solutions.

NewFormat is Appointed Reseller and Solution Partner in
Nordic (Sweden, Denmark, Finland, Iceland, Norway)
Baltic Region (Estonia, Latvia, Lithuania)
of ScannerVision™ Document Management Solutions
from New Dynamic Solutions BVBA.

NDS Company - logo

Solutions for automation of document management and processes

NDS ScannerVision™ - logo

Document Management and Process Automation

ScannerVision™- Capture-Process-Store Logo med text

ScannerVision™ is a flexible document capture solution to implement
streamlined document workflow and business process management;
including making the captured information searchable.

ScannerVision™ captures information from
paper documents and existing electronic files.

ScannerVision™ is truly vendor and platform independent and
adaptable to the needs of existing scanning systems and
storage systems regardless of brand.

ScannerVision™ is a document capture "middleware" designed
to sit between multifunctional devices/printers (MFD/MFP) and
document management systems (DMS, CRM, ECM, ERP,…)
or other type of document storage or e-archives.

It's job is to scan data, attach metadata, perform transformations and
deliver to a document management system or defined file storage.

For web-based document search, retrieval and routing capabilities
we recommend the use of Aivika Search with ScannerVision™.

converts increasing quantities of data
into searchable digital information when it is needed:

3 Simple Steps
Capture - Process - Store

ScannerVision™ Capture, Process, Store - Picture

Capture - Process - Store
Automation of Document and Information Workflows

ScannerVision™ Datasheet - Quick Overview (Swedish, pdf)

ScannerVision™ Overview

ScannerVision™ is an easy to use tool to
automate, deploy and manage valuable enterprise document assets.

ScannerVision™ Scan to Multiple Destinations with a Single Touch - Banner Picture

Click for details

ScannerVision® makes your information permanently
accessible, searchable, readable and reusable for the future.

ScannerVision® is a complete capture system that allows
you to capture documents and data from various sources
such as multifunctional devices, e-mail servers, FTP servers,
or file system folders.

Once the document is captured, ScannerVision® processes the document
using OCR, barcode recognition or writing and image processing features;
all fully automated using predefined templates.

ScannerVision® then stores these documents and data
into your document management systems with
the option to send to multiple destinations.

The entire process, from data capture via analysis/processing to storage,
controlled automated via predefined process templates.

    ScannerVision™ - Overview of Key Features

    • Simplicity, deploy complex document workflows
      which require no training at all

    • Manages all type of documents,
      paper-based as well as digital,
      and makes the information searchable and editable:

      • Examples: Business contracts, protocols, manuscripts, notes/comment,
        forms, quotes, purchase order, invoices, documents, applictions, CVs,…

    • Brand and platform independent
    • Works in heterogenous environment with any
      multifunctional device/product (MFD/MFP)
      (printers, copiers, scanners, faxes) or TWAIN-driven scanner

    • Very powerful tool for management of
      the complete document workflow i 3 simple steps:

      • Capture - Process - Store

    • As standard delivered with many connectors to integrate with
      popular applications, document management systems,
      and business systems

    • Can out of the box connect to 90 % of the 3rd party applications via the SQL

    • Create customized document connectors with SDK
      to link to customer specific document systems

    • Powerfull optional desktop client;
      the user manages the document workflow from a PC

    • ScannerVision FAX Solutions (soon to be released feature) - Popup-window

    • Attractive price level - one-time cost - much value for invested money

    • Perpetual license for unlimited users and scan volumes

    • Stable, proven solution:
      Existing customer in public sector uses 900 instances of
      ScannerVision™ software on MFP systems!

    • We are open and flexible to implement specific wishes and requirements:

      • ScannerVision™ can be integrated with our partners' solutions
        resulting in a truly unique value-added proposition

      • ScannerVision™ can be rebranded and configured (subject to approval)
        to create a truly unique document capture solution

      • ScannerVision™ partners can change the logo, name, skin;
        everything can be rebranded for exclusive use

ScannerVision™ integrates with existing
multifunctional (MFDs) or TWAIN-driven office devices

MFD - Picture

ScannerVision™ connects and integrates with existing
multifunctional (MFDs) or TWAIN-driven office devices
from all leading brands for copy, print and scan.

Supported Devices

ScannerVision™ supports a wide range of
multifunctional devices and strive to bring you more.

Click one of the brands below to reveal all supported MFD models
within the selected brand supported by ScannerVision™:

NDS Supported Devices Button - Kyocera Logo NDS Supported Devices Button - Ricoh Logo NDS Supported Devices Button - Canon Logo NDS Supported Devices Button - Xerox Logo
NDS Supported Devices Button - HP Logo NDS Supported Devices Button - Sharp Logo NDS Supported Devices Button - Lexmark Logo

Don’t have any of the above mentioned MFD brands or models?

Then use ScannerVision™ Desktop Client.
(Lite version included with all purchases of server licenses
for ScannerVision™ Processing Engine).

This great application, allows you to use Windows to connect to
any scanning device, ensuring a smooth and simple workflow.
See more below about ScannerVision™ Desktop Client Lite.

ScannerVision™ is managed from
the MFD operator panel or from an existing PC client

ScannerVision™ Desktop Client Part of Panel - Picture

With the touch of a button even inexperienced users
can master and utilize document workflows, formating and
metadata tagging of enterprise critical information and
securely distribute the informationen,
in appropriate document format,
and when needed to correct receiver.

ScannerVision™ Introduction and Concept

ScannerVision™ is truly vendor and platform independent.
Adaptable to the needs of existing scanning systems
and storage systems regardless of brand.

The technology and functionality in ScannerVision™
is utilised by organisations to facilitate policy-driven
data capture and storage.

It is designed around the belief that operators should be insulated
from the complexities of document processes and policies,
in order to increase efficiency, minimise errors and
reduce training requirements.

    The ScannerVision™ functionality

    Can be categorised into three groups:

    • CAPTURE:

    • File capture via multifunctional, desktop client or existing electronic media
      (such as PDF/A or TIFF file archive).

    • PROCESS:

    • Image enhancement; form, character and barcode recognition, transformations.

    • STORE:

    • Transfer to document storage system or distribution
      via corporate address book to file server.

    Document workflow templates are created centrally
    (by a system administrator) and automatically distributed to each
    scanning client connected to the ScannerVision™ Processing Engine,
    ensuring all users have the correct settings and policies at all times.

    ScannerVision™ Components

    ScannerVision™ is made up of several components
    which can be categorised into four sections:

    • Clients:

    • Input functions such as desktop, multifunctional embedded devices and web.

    • Modules:

    • Throughput processes such as character, barcode and marks recognition.

    • Connectors:

    • Facilitates output to a variety of platforms and document systems.

    • Processing Engine:

    • Application which hosts modules and connectors and communicates with clients.

A document workflow usually starts with a client
(if the documents are in hardcopy format).

NDS ScannerVision™ Processor Engine - Banner Picture

ScannerVision™ Processing Engine

At the core of ScannerVision™ lies the Processing Engine
which hosts all of the document workflow templates and
enables the client connections.

Built on an internationally renown character recognition engine,
the ScannerVision™ Processing Engine provides the bridge from
office multifunctional devices and desktop scanners, to file servers and
document management systems (DMS, CRM, ECM, ERP,…)
or other type of document storage or e-archives.

The ScannerVision™ Processing Engine
is where all the functionality is centrally configured,
enabling users to connect with a client and
capture a document to a complex workflow,
without having to understand the complexities of the template.

ScannerVision™ Processing Engine - Functionality

Comes in two flavours: Express and Office - Popup-window

    Key Features
    • Data capture from MFD/Desktop Client, hot-folders, email and FTP

    • Barcode recognition (1D/2D)

    • Full-page and zone-based text recognition (OCR)

    • OCR support for many languages, among them:
      Afrikaans, Catalan, Czech, Danish, Dutch, English, Finnish, French,
      German, Hungarian, Italian, Norwegian, Polish, Portuguese,
      Slovenian, Spanish, Swedish

    • Support for scripting (JScript and VBScript)

    • Document annotation functions including Barcode 1D/2D

    • File conversion to dozens of formats, including searchable
      PDF, PDF/A, TIFF, MS Excel, MS Word and many more
NDS ScannerVision™ Processor Engine Security - Banner Picture
    • Security/User authentication - option:

      • Windows
        - authentication retrieves user account information from the operating system

      • LDAP and Active Directory
        - authentication methods use existing corporate address books to authorize users

      • Equitrac
        - authentication queries an Equitrac server's user account information

      • ScannerVision™
        - authentication utilizes
        the ScannerVision™ Server/Processing Engine´s own user account list

    • Encryption of Communication / Network Traffic - option:

      • Network traffic can be automatically encrypted between
        ScannerVision® Clients and the Server/Processing Engine,
        using Advanced Encryption Standard (AES-128)
    NDS ScannerVision™ Processor Engine Store - Banner Picture
    • Direct interfaces via Connectors with ERP/DMS/Archiving systems
      and local/net-based storage services:

      • AFAS

      • Amazon S3

      • d.velop

      • DocuWare

      • Dropbox

      • Evernote

      • Exact

      • Google® Docs

      • Hyarchis.Net

      • iManage (Autonomy)

      • Microsoft SharePoint

      • Microsoft SQL Server

      • Laserfiche

      • Objective

      • Oracle och andra SQL-databaser

      • Salesforce

      • SharePoint360

      • SuperOffice

      • UNIT4

      • WebDAV

      • windream

      • Scripts (JScript and VBScript)

      • E-post

      • FTP-system

      • Windows File System

      • Etc.

    • PDF and TIFF Appending
      - ScannerVision™ supports appending of files to existing files of PDF and TIFF format:

      • The incoming document is appended to the end of the existing document

      • If the destination document doesnt exist,
        the file is just copied to the destination folder

      • The Appending PDF feature is an add-on that is available on
        V3.3.0.42 of ScannerVision™ and later editions

    ScannerVision™ Append PDFs to Existing PDF - Picture

Metadata Capture and Management

ScannerVision™ Metadata - Picture

The process of automation requires in-depth information
to make decisions in the filing and routing of documents.

Metadata can be captured from a variety of sources.

During the capture process, ScannerVision prompts the user for
important information, meta-data, which is used during the filing process
to ensure that one never loses business critical information.

    ScannerVision™ applies metadata from:

    • Date and time of processing and document name

    • Name of authorized user from desktop/PC or multifunctional client

    • 1D or 2D barcodes on the document

    • Lookups from databases and results of scripts

    • The result of zone or document OCR text, OMR, ICR, and MICR

    • Answers to user-promted questions

    • Forms recognition

    • Etc.
ScannerVision™ Metadata List - Picture

NDS ScannerVision™ Clients - Banner Picture

ScannerVision™ Scan Clients

Scan Clients are clients used to index and/or send
documents to the ScannerVision Processing Engine for processing.

These clients are typically used when manual indexing and
classification of documents are required.

Templates must be assigned to every scan client
which is required to use the said template.

    Scan Clients can include both

    • ScannerVision™ Desktop Clients or

    • Multi Functional Device (MFD) Embedded Scan Clients

    Both offer a similar interface for users to facilitate
    document capture and data tagging.

ScannerVision™ Desktop Client
Scannervision Desktop Client Metadata Capture - Picture

    ScannerVision™ Desktop Client is a Windows application which connects
    to any scanning device and the ScannerVision™ Process Engine and
    guides the operator through the document capture process.

    Documents may be acquired by scanning with an installed TWAIN driver
    (including thousands of office multifunctionals (MFD) and desktop scanners)
    or by importing existing electronic files (e.g. files from a PDF/A or TIFF archive)
    and submit these to the available workflows for processing and filing,
    ensuring that existing digital documents can be captured and processed,
    as if they were paper.

    Users select their image data from the application and
    select which document template to process with.

    Depending on the template, the user will be prompted for important
    document data (meta-data) which is used to dynamically and
    accurately categorize and file the document.

    Depending on the template configuration, users cannot store the data
    until all required information is entered from the document
    - ensuring that the information can be retrieved easily at a later date.

    The ScannerVision Desktop Client is also build to operate in
    terminal and Citrix environments by simply making it available
    to the users as you would do with any other terminal application.
    Each user will have their instance under their user profile.

ScannerVision™ Desktop Client - Details
Comes in four flavours - Lite, Boost, Automate and Expert - Popup-window

ScannerVision™ MFD Embedded Scan Clients
NDS ScannerVision™ Embedded Clients - Banner Picture

    ScannerVision™ MFD Embedded Client
    is a Java-based application that is executed by the built-in
    Java Virtual Machine in existing multi-/flerfunktionssystem (MFD/MFP).
    Brings the power and simplicity of the user interface of ScannerVision™
    to the panel of your favourite office multifunctional device (MFD).

MFD Panel Embedded Clients - Picture

    Compatible with many popular brands of office
    multifunctional devices (MFD), ScannerVision™ Embedded
    converts the panel into a document capture and processing system,
    providing a slick, easy-to-use, push button interface to the published
    document workflows from ScannerVision™ Processing Engine.

    ScannerVision™ Embedded Client enables the MFD-user to
    interact with the scanning process, capturing information that
    the user enters in response to questions stored in
    the workflow template and assisting with the automatic filing of
    the document after processing by ScannerVision™ Process Engine.

Supported Devices

Click one of the brands below to reveal all supported MFD models
within the selected brand supported by ScannerVision™ Embedded Client:

NDS Supported Devices Button - Kyocera Logo NDS Supported Devices Button - Ricoh Logo

ScannerVision™ Advanced Modules
NDS ScannerVision™ Advanced Modules - Banner Picture

Datasheet: ScannerVision™ Advanced Modules for Increased Functionality (pdf)

NDS ScannerVision™ Advanced Modules - ABC Banner Picture

    ScannerVision’s ABC module implements an advanced,
    loss-less compression algorithm to achieve superior
    compression ratios versus the most popular current methods.

    ABC technology enables users to achieve file sizes which are
    4 to 5 times smaller than the files sizes generated by standard
    1-bit compression types, such as CCITT Group 4.

    The proprietary compression format is automatically detected and
    decompressed by ScannerVision, so your digital archive can be
    reconverted to another format at any time.

    The ABC module can be utilised when there is a requirement to
    archive large amounts of data as efficiently as possible.
    Storage requirements are lessened by
    the superior compression ratios achieved.

    The module can also be deployed to increase the transmission speed
    of documents to their final destination, useful when files have to travel
    large distances over wide area networks.

    ABC technology is also available from
    the ScannerVision™ Office Desktop Client Boost,
    drastically reducing transfer times of captured data from the client to the server.

NDS ScannerVision™ Advanced Modules - Barcode Annotation Banner Picture

    ScannerVision’s Barcode Annotation module enables users to place
    one of nearly 40 different types of barcode on the documents they scan.

    The Barcode Annotation module is often used to write barcodes onto
    documents for the purposes of tracking and automated identification.

    Multiple barcodes can be written to the same document and
    the contents of any metadata library tag can be used as the value.

    Customer details, product information, departmental codes;
    anything can be encoded onto a scanned document
    ensuring it can be processed automatically.

NDS ScannerVision™ Advanced Modules - Optical Mark Recognition Banner Picture

    ScannerVision’s OMR module makes light work
    of capturing and processing forms-based data.

    Able to read marks inside user defined zones,
    this module can help build automated workflows for directing
    examination papers, voting forms, surveys, and much, much more.

    The OMR module is typically used where the automatic
    analysis and routed of forms is required.
    Documents may be routed to different destinations or
    even other workflows for further processing.

    The module can also be used to validate documents leaving an organisation,
    example to check that contract and letters have been signed,
    or forms have been fully completed.

    From the workflow template, areas (or zones) of a document
    are specified for ScannerVision™ to analyse.
    If a specific zone contains a mark,
    the value in the metadata library will reflect this,
    enabling the user to direct the document through
    a specific workflow or to the correct destination.

NDS ScannerVision™ Advanced Modules - Zone Recognition Banner Picture

    ScannerVision’s ZOCR module enables automatic
    capture of data from specific zones on the document.
    Invoice numbers, customer codes, addresses;
    all can be defined and captured independently and
    used to file the document or route to a special workflow.

    Full-page Optical Character Recognition with a large
    number of documents can be a time-intensive process.
    The Zone OCR module provides the technology to
    analyse and extract data from just specific areas of a document,
    increasing performance and throughput whilst ensuring
    programmatic access to just the information you require.

    From the workflow template, areas (or zones) of a document
    are specified for ScannerVision™ to analyse.
    During the capture process data in the defined zones is
    converted to text and made available via the metadata
    library for distribution, notification and filing purposes.

    Zone OCR technology is also available from
    the ScannerVision™ Office Desktop Client Automate,
    to assist in high-speed document indexing.

ScannerVision™ Connectors
NDS ScannerVision™ Connectors - Banner Picture

    Connectors link ScannerVision™ servers directly to an
    organisation's document management or business system.

    By utilizing a server connector, the power of ScannerVision
    can now be directed to the right location inside a DMS or ERP,
    with little user intervention.

    ScannerVision™ servers also support the standards-based
    WebDAV protocol, enabling connections to an ever
    wider range of business and document systems.

    Click any of the icons below to get more details
    pertaining to those specific connectors.

    Standard Included Connectors:
NDS Supported Connector Button - Aivika Surf Logo NDS Supported Connector Button - WebDAV Logo NDS Supported Connector Button - Google Docs Logo NDS Supported Connector Button - Objective Logo NDS Supported Connector Button - Equitrac Logo
NDS Supported Connector Button - Microsoft SQL Server Logo NDS Supported Connector Button - Microsoft Sharepoint Server 2010 Logo NDS Supported Connector Button - Evernote Logo NDS Supported Connector Button - Dropbox Logo NDS Supported Connector Button - Evernote Logo

Additional Connectors:
NDS Supported Connector Button - Amazon Web Services Logo NDS Supported Connector Button - SuperOffice Logo NDS Supported Connector Button - Exact e-Synergy Logo NDS Supported Connector Button - DocuWare Logo NDS Supported Connector Button - Laserfiche Logo
NDS Supported Connector Button - windream Logo NDS Supported Connector Button - Exact Globe  Logo NDS Supported Connector Button - UNIT4 Logo NDS Supported Connector Button - AFAS Logo NDS Supported Connector Button - SharePoint360 Logo
NDS Supported Connector Button - Hyarchis.Net Logo

Connectors Coming Soon:
NDS Supported Connector Button - Salesforce Logo

Synapsis - The ScannerVision™ Connector Development Program

    The ScannerVision™ Connector Software Development Kit (SDK)
    is available for developers to create native connectors
    for just about anything.

    Synapsis offers developers the possibility to access the necessary code
    to be able to create connectors for being used with ScannerVision Server Engine.

    The Synapsis program includes example codes,
    direct contact with developers, development guide, etc..

    Once the connector is uploaded to the ScannerVision™ licensing portal
    it will be available for all ScannerVision™ clients around the world and
    the the developer will of course take benefit from an important margin
    of connector(s) sales.

    For more information about
    the ScannerVision™ Connector Development Program, Synapsis,
    please contact NewFormat.

ScannerVision™ Demonstrations

Webinars / Video recordings - Icon

ScannerVision™ Demonstrations - Popup-window

Reserve online-demonstration of ScannerVision™

ScannerVision™ Case Studies / References - Samples

ScannerVision™ Datasheets/Brochures/Manuals

Product Ordering Numbers / Price information
ScannerVision™ software can be obtained via both
license acquisition and through leasing.
For Product Descriptions and Product Ordering Numbers - Click here.

Download - Icon
Request Download of Free ScannerVision™ 30-Day Trial

For more information contact NewFormat

NDS ScannerVision™ Silver Partner - logo

NewFormat AB
Smörblommegränd 14, SE-165 72 Hässelby (Stockholm), Sweden
tel:+46 (0)70 631 53 01

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